Regenerative Website Workflow

Regenerative Website Workflow

 Project Reference Guide

This is your project reference guide for your regenerative web design projects. Instead of wondering 'what's next' or waiting for updates, you can quickly check where projects typically move through the process and what's needed to keep things flowing smoothly. You'll have oversight of your project progress through the dedicated dashboard I provided. 

Click through each tab to understand what happens at each stage, typical timelines, and how we adapt to shifting priorities throughout your web design journey.

Pre-engagement
Seeds
Roots
Shoots
Growth
Pollination
Harvest
Tend
Pre-engagement

1. Initial Contact

What you need to do at this stage : Complete enquiry form OR book discovery call

What I'll do/deliver:  Assess capacity and values alignment

InfoBuilt-in Flexibility: If not aligned, or I am unable to deliver within your timeframe, we part ways with no time wasted

2. Design Brief

What you need to do at this stage : Complete detailed brief (project foundation)

What I'll do/deliver:  Create tailored proposal and contract

IdeaBuilt-in Flexibility: Scope shaped by your actual needs and budget

3. Agreement

What you need to do at this stage : Review and sign contract

What I'll do/deliver:  Provide signed agreement and kickoff

AlertBuilt-in Flexibility: Clear boundaries set; changes require scope discussion
Seeds

Project kickoff

Timeframe: 1 week (once the agreement has been counter-signed)

What you need to do at this stage : Confirm brief responses and complete hosting/domain setup

What I'll do/deliver:  Create project map and content framework

Notes
Built-in Flexibility: If hosting isn't ready, we plan but cannot build

Roots



            

Confirm structure

Timeframe: 1 - 2 weeks (once logistics are ready)

What you need to do at this stage : Attend alignment call, refine priorities from brief

What I'll do/deliver:  Deliver refined sitemap and content plan

Notes
Built-in Flexibility: Brief serves as starting point; discoveries happen through collaboration



Shoots

Content & Wireframes

Timeframe: 1 - 2 weeks (once structure is agreed and signed off)

What you need to do at this stage : Provide content drafts (if responsible) OR review concepts. Approve wireframes

What I'll do/deliver:  Create wireframes in Canva with sample copy

Notes
Built-in Flexibility: If content development needs time, we progress with placeholders

Growth

Final Design

Timeframe: 1 - 2 weeks (once wireframes are signed off)

What you need to do at this stage : Provide brand assets OR approve concepts. Approve final design direction

What I'll do/deliver:  Deliver final design review integrating all elements

WarningBuilt-in Flexibility: Changes after approval can affect timelines and costs
Pollination

Site Build

Timeframe: 2 - 4 weeks depending on complexity of work involved (once design has been approved)

What you need to do at this stage : Review staging iterations within agreed response times

What I'll do/deliver:  Build live staging site with everything integrated

InfoWarningBuilt-in Flexibility: Two revision rounds included; functionality fixed (from brief)
Harvest

Launch & handover

Timeframe: 1 week (once build is complete)

What you need to do at this stage : Complete final sign-off within 5 days

What I'll do/deliver:  Launch site and provide handover training

IdeaInfoWarningBuilt-in Flexibility: Clean launch process with comprehensive independence materials
Tend

Ongoing evolution & care

Timeframe: Ongoing or ad-hoc support

What you need to do at this stage : Choose ongoing care level

What I'll do/deliver:  Provide training, guides, and evolution recommendations

NotesIdeaInfoWarningBuilt-in Flexibility: Small improvements and iterations encouraged, instead of costly rebuilds 

Communication & Support

NotesFor specific project questions or support, you can raise a support ticket. This helps me track requests and respond efficiently whilst keeping all project communication organised.

Response Times

  • Standard project communication: within 2 business days
  • Feedback during build phases: please respond within 48 hours
  • Final sign-off: within 5 business days
  • Support tickets: within 1 business day

How to Get Help For project-specific questions, technical issues, or timeline concerns, please raise a support ticket through your client portal rather than emailing directly. This ensures nothing gets missed and I can respond efficiently.

Troubleshooting Common Issues

Content Delays

  • Problem: Your copywriter is running late or you're struggling with content creation
  • Solution: We can progress with placeholder content to maintain momentum. I'll flag which phases require final copy versus draft versions.

Hosting Access Issues

  • Problem: Can't access hosting account or domain management
  • Solution: Raise a support ticket with any error messages. We can often resolve remotely or I can recommend next steps.

Team Approval Bottlenecks

  • Problem: Internal stakeholders taking too long to review and approve
  • Solution: Schedule dedicated review meetings rather than relying on email. Consider appointing one decision-maker to avoid committee paralysis.

Timeline Pressure

  • Problem: External deadline creating pressure to rush phases
  • Solution: Let's discuss priority features versus nice-to-haves. We can phase the launch or adjust scope to meet critical deadlines.

Feedback Overwhelm

  • Problem: Too many opinions or conflicting feedback from your team
  • Solution: Consolidate feedback through one person before sending. I can also facilitate team alignment sessions if needed.

Scope Expansion

  • Problem: New ideas or requirements emerging during the project
  • Solution: Great ideas deserve proper consideration. We'll pause to assess timeline and cost impacts, then decide whether to include now or plan for future phases.

    Find out more here: Making Changes During Your Website Project

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